Administrative Procedures A - Z

A

Acceptable Use of Information and Communication Technology	AP 140
Acceptable Use of Technology Procedures	AP 140 Appendix A
Failure to Comply	AP 140 Appendix B
ICT Use Rules and Etiquette	AP 140 Appendix C
Access to Buildings	AP 543
Accountability Reporting	AP 107
Administering Medication or Medical Treatment	AP 316
Administrative Guidelines for Retention of Students	AP 222
Administrative Organization Plan	AP 450
Competencies for District Office Administrators	AP 450 Appendix B
Organization Charts	AP 450 Appendix A
Organization Chart – Business and Finance Department	AP 450 Appendix AD
Organization Chart – District	AP 450 Appendix AA
Organization Chart – Education	AP 450 Appendix AF
Organization Chart – Human Resources Department	AP 450 Appendix AB
Organization Chart – Director of Education	AP 450 Appendix AC
Organization Chart – Superintendent's Office	AP 450 Appendix AE
Admission of Foreign Students	AP 301
Adult Education	AP 235
Advertising and Distribution of Materials	AP 153
AGLC CGP Handbook Section 5.8: Education - Use of Proceeds	AP 520 Appendix A
Alcohol on District Premises	AP 163
Alcohol, Restricted and Illicit Drugs Use	AP 353
Alternative Programs	AP 220
Animals in Schools	AP 255
Annual District Budget	AP 501
Annual Education Results Report	AP 101
Annual Leaves of Absence	AP 408
Annual School Budgets	AP 502
Authorized Signature and Cheque Writing Services	AP 514

B

Building and Grounds Maintenance

AP 544

C

Career and Technology Foundation/Studies	AP 215
Cash Management	AP 512
Cash Management and Investments	AP 504
Central Office Out of Scope Management Vacation, Statutory and Leaves	AP 412
Certificate of Good Health	AP 406
Commercial Electronic Messages (Anti-Spam)	AP 147
Communicable Diseases	AP 161
Blood and Body Fluid Clean Up Protocol	AP 161 Appendix B
List of Communicable Diseases	AP 161 Appendix C
Prevention of Blood Borne Diseases	AP 161 Appendix A
Communications	AP 150
Community Use of School Facilities	AP 550
Computer Software	AP 191
Conflict of Interest	AP 404
Controversial Issues and Resources	AP 205
Copyright	AP 190
Fair Dealing Guidelines	AP 190 Appendix
Copyright Permission Form	Form 190-3
Corporate Identity	AP 158
Graphic and Textual Standards for Corporate Identity	AP 158 Appendix
Course Challenge	AP 365
CUPE Code of Conduct	AP 445
CUPE Discipline	AP 446

D

Defibrillators	AP 167
Designation of Authorized School-School Authority Epinephrine Auto-Injector Purchaser Form	Form 317-1
Development and Review of Administrative Procedures	AP 121
Dispute Resolution	AP 152
Donations	AP 526
Duty to Report	AP 403
FMPSD Whistleblower: Disclosure of Wrongdoing For	Form 403-1
PIDA Disclosure of Wrongdoing Form	Form 403-2

E

Early Childhood Services	AP 210
Ages Funding Eligibility in ECS Programs	AP 210 Appendix
Educational Summary	Form 260-2
Electronic Social Media	AP 146
Electronic Surveillance (Video Camera)	AP 181
Emergency Closings	AP 132
Emergency Plans	AP 165
Employee and Family Assistance Program	AP 407
Employee Consulting Activities	AP 409
Employee Recognition of Service	AP 415
Employee Resignations	AP 419
English as a Second Language	AP 211
Enterprise Risk Management	AP 509
Environmental Practices	AP 546
Evaluation of Instructional Programs	AP 280
Evaluation of School Administrative Staff	AP 432
Evaluation of Support Staff	AP 442
Event Protocol	AP 155
Expense Reimbursements	AP 513
Expense Reimbursement Rates	AP 513 Appendix
External Placements	AP 306

F

Facilities Construction	AP 542
Facilities Planning	AP 540
Selection of Architect	AP 540 Appendix
Flag Protocol	AP 157
Fleet Management	AP 570
Field Trip Application Form	Form 260-1
Field Trip Vehicle Log and Inspection	Form 260-9
Field Trips and Excursions	AP 260
Risk Classification	AP 260 Appendix A
Disclosure Letters	AP 260 Appendix B
Field Trip / Excursion, Waiver Forms Information	AP 260 Appendix C
Financial Accountability and Audits	AP 510
First Nation, Métis, Inuit Education Programs	AP 209
Fitness for Duty Guidelines	AP 448
Fitness for Work	Form 448-1
Fiscal Management	AP 500
Freedom of Information and Protection of Privacy	AP 180
Collection of Personal Information Notice	AP 180 Appendix
Fundraising	AP 520

G

GPS (Global Positioning Software) on School Buses	AP 183
Graduation Exercises	AP 375
Guidance and Counselling	AP 240

H

Harassment in the Workplace	AP 170
Hazardous Chemicals Management	AP 545
Health and Safety of Students and Staff	AP 160
Occupational Health and Safety Compliance	AP 160 Appendix A
Fire Safety Precautions	AP 160 Appendix B
Health Certification And Parents’/Guardians’ Waiver	Form 260-3
Health Promoting School Environment	AP 164
Healthy Eating Food Guide	AP 164 Appendix
Home Education	AP 270
Home Education Notification Form	Form 270-1
Home Education Program Plan Form	Form 270-2
Home Education Program Plan: Review Criteria	Form 270-3
Human Sexuality Program	AP 206

I

Illness/Injury at School	AP 315
Imprest Account and Division Charge Cards	AP 516
Incident Report on the Use of Restraint/Seclusion	Form 223-1
Inclusive Education	AP 213
Programs for Gifted Students	AP 213 Appendix A
Independent Students	AP 303
Insurance Management	AP 530
International Student / Student Exchange Program	AP 302
Interrogation and Searches	AP 352

K

Knowledge and Employability Courses

AP 214

L

Learning Commons	AP 250
Legal Custody of Children	AP 322
Life Threatening Medical Conditions	AP 317
Action Steps for Anaphylaxis Management	AP 317 Appendix A
How to Use the Epi Pen Auto-Injector	AP 317 Appendix B
The Basics of Asthma Allergies and Anaphylaxis	AP 317 Appendix D
Using your Twinject Auto Injector	AP 317 Appendix C
Local Authorities Pension Plan	AP 444
Locally Developed Acquired and Authorized Courses	AP 219

M

Materials Resource Management	AP 517
Medical Treatment Of Students At School Release Form	Form 316-2
Media Relations	AP 151
Modified Work Program	AP 411
Modified Work Program Form	Form 411-1
Multiculturalism	AP 203

N

Naming Opportunities Honourary and Commemorative

AP 541

O

Off-Campus Education Programs	AP 216
Registered Apprenticeship Program	AP 216 Appendix
Online Education	AP 230
Organization for Instruction	AP 200
Class Size Monitoring	AP 200 Appendix
Outreach Program	AP 221

P

Pandemic Response	AP 166
Parental Permission Form	Form 190-4
Partnerships	AP 525
Ethical Guidelines for Business- Education Partnerships	AP 525 Appendix
Patents, Copyrights and Royalties	AP 192
Patriotic Exercises	AP 207
Pediculosis (Lice)	AP 318
FAQ asked Questions about Head Lice	AP 318 Appendix A
Head Lice Steps for Effective Treatment	AP 318 Appendix B
Personal Use of District Equipment and Materials	AP 549
Personnel Records	AP 402
Planning For A Field Trip – Checklist A	Form 260-4
Playground Equipment	AP 551
Policy and Procedures Dissemination	AP 120
Political Electioneering	AP 154
Portable Technology Security	AP 141
Possession of Weapons or Potentially Dangerous Items in School	AP 354
Position Descriptions	AP 470
Position Description Manual	AP 470 Appendix
Principal’S Final Checklist For Out-Of-Town Travel	Form 260-5
Professional Staff Development Opportunities	AP 423
Programs in Languages other than English	AP 212
Protection of Staff	AP 175
Protection of Valuables in Schools	AP 507
Purchase/Connection of Equipment	AP 548
Purchasing	AP 515
Purchasing of Hazardous Materials	AP 515 Appendix

Q

Quality Practice Standard for Support Staff

AP 441

R

Recording of Conversations	AP 182
Reduction in Professional Staff Work Force	AP 426
Relocation Advance	AP 429
Relocation Expenses of New Division Administrators	AP 439
Report Regarding Suspected Abuse/Neglect	Form 325-1
Reporting Child Abuse	AP 325
Request For The Administration Of Medication Or Medical Treatment	Form 316-1
Research Studies	AP 290
Reserve Funds	AP 503
Retirement of Staff Members	AP 416
Role Of The Director of Administration and Education	AP 455
Role of the Director of Education	AP 454
Role of the Associate Superintendent, Business and Finance	AP 453
Role of the Assistant Superintendent, Education	AP 452
Role of the Deputy Superintendent	AP 451
Role of the Principal	AP 430
Role of the Teacher	AP 420
Role of the Vice Principal	AP 431

S

Sample Consent Form For Field Trips/Excursions (In & Out Of Province)	Form 260-6
Sample Copyright Information Labels	Form 190-5
Sample Field Trip Letter To Parents/Guardians	Form 260-7
Sample “General” Copyright Release Permission Form	Form 190-1
Sample “Specific” Copyright Release Permission Form	Form 190-2
School Attendance Areas	AP 305
School Based Decision Making	AP 105
School Based Management – Staffing	AP 106
School Councils	AP 110
School Day - Inclement Weather	AP 131
School Education Plans and Annual Reports	AP 102
School Entrance Age	AP 300
School Generated Funds	AP 511
School Medical Response Plan Template	Form 316-3
School Properties Disposal Procedure	AP 518
School Reviews	AP 103
School Student Achievement Awards	AP 371
School Year	AP 130
Staff Training and Development Opportunities	AP 130 Appendix
Service Dogs	AP 256
Sharing Information on Students with Status Under Youth Criminal Justice Act	AP 321
Smoke-Free Facilities	AP 162
Smudging / Pipe Ceremonies	AP 162 Appendix A
Special Projects	AP 218
Specialized Assessment	AP 362
Spectator Code of Conduct	AP 159
Specialized Services for Students and Children	AP 340
Staff Agreement To Comply	Form 140-2
Staff Employment	AP 400
Criminal Record Check and Child Intervention Record Checks	AP 400 Appendix
Staff Participation in Political Activities	AP 410
Staff Supervisory Relationships	AP 401
Student-Initiated Course Challenge Assessment	Form 365-1
Student Attendance	AP 330
Student Agreement To Comply	Form 140-1
Student Appeals	AP 390
Student Appeals of School Awarded Marks	AP 391
Student Assessment Evaluation and Reporting	AP 360
Standardized Tests	AP 360 Appendix
Student Awards and Scholarships	AP 370
Student Conduct on School Buses	AP 351
Student Discipline	AP 355
Student Fees	AP 505
Application For Discounted School Fees	AP 505 Appendix
Student Field Trip Bus Transportation	AP 562
Student Fundraising Activities	AP 521
Student Information System (SIS)	AP 304
Student Insurance Program	AP 531
Student Records	AP 320
Student Rights and Responsibilities	AP 350
Student Code of Conduct	AP 350 Appendix A
Student Safety Patrols	AP 312
Student Supervision	AP 310
Student Teaching	AP 424
Student Transportation in Private Vehicles	AP 565
Student Transportation Services	AP 560
Transportation Fees	AP 560 Appendix
Student Travel Waiver	Form 260-8
Students Assisting Students Program	AP 385
Students’ Council	AP 380
Substitute Personnel for School Based Support Staff	AP 461
Support Staff	AP 440
Support Staff Extra Duty	AP 447
Support Staff Professional Development	AP 443
Surplus Land and Buildings	AP 519
System Record Retention	AP 185
Workspace Security and Organization	AP 185 Appendix

T

Teacher Assistant Supervisor	AP 462
Teacher Evaluation Report – Interim Certification	Form 422-2
Teacher Evaluation Report – Permanent Certification	Form 422-1
Teacher Growth Supervision and Evaluation	AP 422
Teachers on Call	AP 460
Term Appointment for School Administrators	AP 434
Three Year Education Plan	AP 100

U

Use of District Owned Vehicles	AP 580
Use of Personal Communication Devices (PCDS)	AP 145

V

Vandalism	AP 357
Visit Protocol	AP 156
Volunteer Registration Form	Form 490-1
Volunteers	AP 490
Volunteers Coaches and Supervisors	AP 491
Respect in Sport – Coach/Activity Leader Program	AP 491 Appendix

W

Worker Contract Status Determination	AP 480
Working Alone	AP 405