Policy 12 – Appendix B

Superintendent Performance Assessment Guide

  1. Student Learning
    Role Expectations:
    RE 1.1 Provides leadership in all matters relating to education in the Division.
    RE 1.2  Ensures students in the Division have the opportunity to meet or exceed the standards of education set by the Minister.
    RE 1.3 Ensures that learning environments contribute to the development of skills and habits necessary for the world of work, post-secondary studies, life-long learning and citizenship and promote engaged students, ethical citizenship and entrepreneurial spirit in students.
    RE 1.4  Provides leadership in fostering conditions which promote the improvement of educational opportunities for all students.
    RE 1.5   Provides leadership in implementing education policies established by the Minister and the Board.
    Quality Indicators relative to Student Learning:
    QI 1.1 Conducts an analysis of student success and ensures school principals develop action plans to address concerns.
    QI 1.2 Identifies trends and issues related to student achievement to inform the Three-Year Planning process, including recommendations for innovative means to improve measurable student achievement.
    QI 1.3 Parents and students are satisfied with levels of achievement.
    QI 1.4   There is measurable improved student achievement over time.
    QI 1.5 Meets Alberta Education’s expectations re: AERR format, process and content.
    QI 1.6  Meets all timelines with provision for appropriate Board input relative to the AERR and Three Year Education Plan.
    QI 1.7 Ensures the Division’s academic results are published.
  2. Student Welfare
    Role Expectations:
    RE 2.1 Ensures that students are provided with a welcoming, safe, respectful and caring environment that encourages respectful and responsible behaviour.
    RE 2.2  Ensures the safety and welfare of students while participating in school programs or while being transported to or from school programs on transportation provided or approved by the Division.
    RE 2.3 Ensures the facilities adequately accommodate Division students.
    RE 2.4  Acts as, or designates, the attendance officer for the Division.
    Quality Indicators relative to Student Welfare:
    QI 2.1 Develops measurements and monitors progress relative to providing a welcoming, safe, respectful and caring environment.
    QI 2.2 Provides an analysis of incident reports.
    QI 2.3 Implements the requirements of Occupational Health and Safety and Emergency Preparedness legislation, including required staff professional development.
    QI 2.4   Complies with legislative requirements to appoint an attendance officer for the Division.
  3. Fiscal Responsibility
    Role Expectations:
    RE 3.1 Ensures the fiscal management of the Division by the Associate Superintendent, Business and Finance, is in accordance with the terms or conditions of any funding received by the Board under the Education Act or any other Act.
    RE 3.2  Ensures the Division operates in a fiscally responsible manner, including adherence to recognized accounting procedures.
    RE 3.3 Prepares and presents the budget which reflects Board priorities.
    RE 3.4  Ensures the Board has current and relevant financial information.
    Quality Indicators relative to Fiscal Responsibility:
    QI 3.1 Ensures accepted accounting principles are being followed.
    QI 3.2 Ensures all deficiencies identified in the previous audit report and management letter have been remediated to the satisfaction of the auditor.
    QI 3.3 Ensures adequate internal financial controls exist and are being followed.
    QI 3.4   Ensures all collective agreements and contracts are being administered and interpreted so staff and contracted personnel are being paid appropriately and appropriate deductions are being made.
    QI 3.5 Ensures school-based budgets are expended as per approvals.
    QI 3.6 Ensures the Board is informed annually about incurred liabilities.
    QI 3.7 Ensures the Board is informed immediately regarding pending litigation.
  4. Personnel Management
    Role Expectations:
    RE 4.1 Has overall authority and responsibility for all personnel-related matters, except the mandates for collective bargaining and those personnel matters precluded by legislation, collective agreements or Board policy.
    RE 4.2  Monitors and improves the performance of all staff and ensures appropriate evaluation processes are in place.
    RE 4.3 Staffs the organization in a manner that ensures that educational and administrative functions are carried out effectively and efficiently.
    RE 4.4  Provides for professional development and training of staff.
    RE 4.5  Ensures that each staff member is provided with a welcoming, caring, respectful and safe working environment.
    Quality Indicators relative to Personnel Management:
    QI 4.1 Develops and effectively implements quality recruitment, orientation, staff development, disciplinary, evaluation and supervisory processes.
    QI 4.2 Models commitment to personal and professional growth.
    QI 4.3 Fosters high standards of instruction and professional improvement (Teaching Quality Standard).
    QI 4.4   Provides for training of administrators and the development of leadership capacity within the Division.
    QI 4.5 Follows Board Personnel policies
  5. Policy/Administrative Procedures
    Role Expectations:
    RE 5.1 Provides support to the Board regarding the planning, development, implementation and evaluation of Board policies.
    RE 5.2  Develops and keeps current an Administrative Procedures Manual that is consistent with Board policy and provincial policies, Regulations and procedures.
    Quality Indicators relative to Policy/Administrative Procedures:
    QI 5.1 Appropriately involves individuals and groups in the administrative procedures development process.
    QI 5.2 Takes leadership in bringing policies to the Board for review.
    QI 5.3 Ensures system adherence to policies and administrative procedures.
    QI 5.4   Demonstrates a knowledge of and respect for the role of the Board in policy processes.
    QI 5.5 Ensures timeliness of Policy and Administrative Procedure revisions.
  6. Superintendent/Board Relations (“The First Team”)
    Role Expectations:
    RE 6.1 Engages in and maintains positive, professional working relations with the Board.
    RE 6.2  Respects and honours the Board’s role and responsibilities and facilitates the implementation of that role as defined in Board policy.
    RE 6.3 Attends (or designates attendance for) all Board meetings and makes recommendations on matters requiring Board action by providing accurate information and reports as are needed to ensure the making of informed decisions.
    RE 6.4 Provides the information and counsel which the Board requires to perform its role.
    RE 6.5 Keeps the Board informed on sensitive issues in a timely manner.
    RE 6.6 Attends, and/or designates, administrative attendance at all committee meetings.
    RE 6.7 Demonstrates respect and support for the Board, which is conveyed to the staff and community.
    Quality Indicators relative to Superintendent/Board Relations (“The First Team”):
    QI 6.1 Implements Board directions with integrity in a timely fashion.
    QI 6.2 Provides support to the Board re: advocacy efforts on behalf of the Division.
    QI 6.3 Ensures Board agendas are prepared and distributed to trustees in sufficient time to allow for appropriate trustee preparation for the meeting.
    QI 6.4   Keeps the Board informed about Division operations.
    QI 6.5 Provides the Board with balanced, sufficient, concise information and clear recommendations in agendas.
    QI 6.6 Interacts with the Board in an open, honest, proactive and professional manner.
    QI 6.7 Ensures high-quality management services are provided to the Board.
    QI 6.8 Provides the Board with correspondence directed to the Board or trustees.
  7. Three Year Education Planning and Reporting
    Role Expectations:
    RE 7.1 Leads the Three-Year Education Planning process including the development of Division goals, budget, facilities and transportation plans and implements plans as approved.
    RE 7.2  Involves the Board appropriately (Board approval of process and timelines, Board identification of priorities and key results, opportunity for Board input early in the process, final Board approval).
    RE 7.3 Reports regularly on results achieved.
    RE 7.4 Develops the Annual Education Results Report for Board approval.
    Quality Indicators relative to Strategic Planning and Reporting:
    QI 7.1 Ensures the three-year planning process involves opportunity for stakeholder input.
    QI 7.2 Ensures facility project budgets and construction schedules are followed or timely variance reports are provided to the Board.
    QI 7.3 Develops short- and long-range plans to meet the needs of the Division and provides for continuous improvement.
    QI 7.4   Ensures key results identified by the Board are achieved.
    QI 7.5 Ensures the budget and three-year plan are developed according to a timeline which ensures the Board’s ability to provide direction and revise priorities, and is approved within Alberta Education deadlines.
    QI 7.6 Ensures transportation services are provided with due consideration for efficiency, safety and length of ride.
  8. Organizational Management
    Role Expectations:
    RE 8.1 Demonstrates effective organizational skills resulting in Division compliance with all legal, Ministerial and Board mandates and timelines.
    RE 8.2  Reports to the Minister with respect to matters identified in and required by the Education Act and provincial legislation.
    RE 8.3 Provides leadership in organizational effectiveness.
    RE 8.4 Reviews, modifies and maintains an organizational chart which accurately delineates lines of authority and responsibility.
    Quality Indicators relative to Organizational Management:
    QI 8.1 Ensures Division compliance with all Alberta Education and Board mandates (timelines and quality).
    QI 8.2 Effectively manages time and resources
    QI 8.3 Ensures contracted services (e.g., labour and legal) meet quality expectations of the Board
    QI 8.4   Use of technology is effective and efficient and has appropriate safeguards in place.
    QI 8.5 Identifies trends and issues related to organizational effectiveness and makes recommendations for the implementation of innovative means to improve effectiveness.
  9. Communications and Community Relations
    Role Expectations:
    RE 9.1 Ensures open, transparent, positive internal and external communications are developed and maintained.
    RE 9.2  Keeps the Board informed through the provision of appropriate accountability reports.
    RE 9.3 Ensures parents have a high level of satisfaction with the services provided and the responsiveness of the Division.
    RE 9.4 Maintains effective relationships within the system and the community served by the system.
    RE 9.5 Acts as the Head of the organization for the purposes of the Freedom of Information and Protection of Privacy (FOIP) Act.
    RE 9.6 In consultation with the Board Chair, serves as a spokesperson for the Division for the media and public in order to keep the Division’s messages consistent and accurate.
    Quality Indicators relative to Communications and Community Relations:
    QI 9.1 Facilitates effective relations between home and school.
    QI 9.2 Manages conflict effectively.
    QI 9.3 Ensures information is disseminated to inform appropriate publics.
    QI 9.4   Works cooperatively with the media to represent the Board’s views/positions.
    QI 9.5 Promotes positive public engagement in the Division.
    QI 9.6 Represents the Division in a positive, professional manner.
    QI 9.7 Promotes the Division’s image.
    QI 9.8 Involves community representatives in the three year planning process.
  10. Leadership Practices
    Role Expectations:
    RE 10.1 Practices leadership in a manner that is viewed positively and has the support of those with whom the Superintendent works most directly in carrying out the directives of the Board and the Minister.
    RE 10.2  Develops and maintains positive and effective relations with the community and with provincial and regional government departments and agencies.
    Quality Indicators relative to Leadership Practices:
    QI 10.1 Provides clear direction.
    QI 10.2 Provides effective educational leadership.
    QI 10.3 Establishes and maintains positive, professional working relationships with staff.
    QI 10.4   Unites people toward common goals.
    QI 10.5 Demonstrates a high commitment to meeting student needs.
    QI 10.6 Has a well established value system based on integrity.
    QI 10.7 Empowers others.
    QI 10.8 Effectively solves problems.
    QI 10.9 Is trustworthy.


February 19, 2020

Legal Reference:

Section 8, 11, 52, 53, 222, 223, 224 Education Act

Freedom of Information and privacy protection act