Administrative Procedures by Category

Administrative Procedures by Category

This Administrative Procedures Manual is designed to be the primary written source of administrative direction for the District. It is designed to be entirely consistent with the Board Policy Handbook, and is an extension of policy in the form of procedures. This Manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on selected matters.

100 General Administration

AP 100 Three Year Education Plan
AP 101 Annual Education Results Report
AP 102 School Education Plans and Annual Reports
AP 103 School Reviews
AP 105 School Based Decision Making
AP 106 School Based Management – Staffing
AP 107 Accountability Reporting
AP 110 School Councils
AP 120 Policy and Procedures Dissemination
AP 121 Development and Review of Administrative Procedures
AP 130 School Year
AP 130 Appendix A Staff Training and Development Opportunities
AP 131 School Day - Inclement Weather
AP 132 Emergency Closings
AP 140 Acceptable Use of Information and Communication Technology
AP 140 Appendix A Acceptable Use of Technology Procedures
AP 140 Appendix B Failure to Comply
AP 140 Appendix C ICT Use Rules and Etiquette
Form 140-1 Student Agreement To Comply
Form 140-2 Staff Agreement To Comply
AP 141 Portable Technology Security
AP 145 Use of Personal Communication Devices (PCDS)
AP 146 Electronic Social Media
AP 147 Commercial Electronic Messages (Anti-Spam)
AP 150 Communications
AP 151 Media Relations
AP 152 Dispute Resolution
AP 153 Advertising and Distribution of Materials
AP 154 Political Electioneering
AP 155 Event Protocol
AP 156 Visit Protocol
AP 157 Flag Protocol
AP 158 Corporate Identity
AP 159 Spectator Code of Conduct
AP 160 Health and Safety of Students and Staff
AP 160 Appendix A Occupational Health and Safety Compliance
AP 160 Appendix B Fire Safety Precautions
From 160-1 Incident Report
AP 161 Communicable Diseases
AP 161 Appendix A Prevention of Blood Borne Diseases
AP 161 Appendix B Blood and Body Fluid Clean Up Protocol
AP 161 Appendix C List of Communicable Diseases
AP 162 Smoke-Free Facilities
AP 162 Appendix A Smudging / Pipe Ceremonies
AP 163 Alcohol on District Premises
AP 164 Health Promoting School Environment
AP 164 Appendix A Healthy Eating Food Guide
AP 165 Emergency Plans
AP 166 Pandemic Response
AP 167 Defibrillators
AP 170 Harassment in the Workplace
AP 175 Protection of Staff
AP 180 Freedom of Information and Protection of Privacy
AP 180 Appendix A Collection of Personal Information Notice
AP 181 Electronic Surveillance (Video Camera)
Form 181-1 Surveillance Video Release Form
Form 181-2 Surveillance System Log
AP 182 Recording of Conversations
AP 183 GPS (Global Positioning Software) on School Buses
AP 185 Records Management
AP 185 Appendix A Workspace Security and Organization
AP 185 Appendix B Records Retention Schedule
Form 185-1 Certificate of Destruction for Schools and Departments
AP 190 Copyright
AP 190 Appendix A Fair Dealing Guidelines
Form 190-1 Sample “General” Copyright Release Permission Form
Form 190-2 Sample “Specific” Copyright Release Permission Form
Form 190-3 Copyright Permission Form
Form 190-4 Parental Permission Form
Form 190-5 Sample Copyright Information Labels
AP 191 Computer Software
AP 192 Patents, Copyrights and Royalties

200 Instructional Programs and Materials

AP 200 Organization for Instruction
AP 200 Appendix A Class Size Monitoring
AP 203 Multiculturalism
AP 205 Controversial Issues and Resources
AP 206 Human Sexuality Program
AP 207 Patriotic Exercises
AP 209 First Nation, Métis, Inuit Education Programs
AP 210 Early Childhood Services
AP 210 Appendix A Ages Funding Eligibility in ECS Programs
AP 211 English as a Second Language
AP 212 Programs in Languages other than English
AP 213 Inclusive Education
AP 214 Knowledge and Employability Courses
AP 215 Career and Technology Foundation/Studies
AP 216 Off-Campus Education Programs
AP 216 Appendix A Registered Apprenticeship Program
AP 218 Special Projects
AP 219 Locally Developed Acquired and Authorized Courses
AP 221 Outreach Program
AP 222 Administrative Guidelines for Retention of Students
AP 223 Seclusion and Physical Restraints
Form 223-1 Incident Report on the Use of Restraint/Seclusion
AP 230 Online Education
AP 235 Adult Education
AP 240 Guidance and Counselling
AP 250 Learning Commons
AP 255 Animals in Schools
AP 256 Service Dogs
AP 260 Field Trips and Excursions
AP 260 Appendix A Risk Classification
AP 260 Appendix B Disclosure Letters
AP 260 Appendix C Field Trip / Excursion, Waiver Forms Information
Form 260-1 Field Trip Application Form
Form 260-2 Educational Summary
Form 260-3 Health Certification And Parents’/Guardians’ Waiver
Form 260-4 Planning For A Field Trip – Checklist A
Form 260-5 Principal’S Final Checklist For Out-Of-Town Travel
Form 260-6 Sample Consent Form For Field Trips/Excursions (In & Out Of Province)
Form 260-7 Sample Field Trip Letter To Parents/Guardians
Form 260-8 Student Travel Waiver
Form 260-9 Field Trip Vehicle Log and Inspection
AP 270 Home Education
Form 270-1 Home Education Notification Form
Form 270-2 Home Education Program Plan Form
Form 270-3 Home Education Program Plan: Review Criteria
AP 280 Evaluation of Instructional Programs
AP 290 Research Studies

300 Students

AP 300 School Entrance Age
AP 301 Admission of Foreign Students
AP 302 International Student / Student Exchange Program
AP 303 Independent Students
AP 304 Student Information System (SIS)
AP 305 School Attendance Areas
AP 306 External Placements
AP 310 Student Supervision
AP 312 Student Safety Patrols
AP 315 Illness/Injury at School
AP 316 Administering Medication or Medical Treatment
Form 316-1 Request For The Administration Of Medication Or Medical Treatment
Form 316-2 Medical Treatment Of Students At School Release Form
Form 316-3 School Medical Response Plan Template
AP 317 Life Threatening Medical Conditions
AP 317 Appendix A Action Steps for Anaphylaxis Management
AP 317 Appendix B How to Use the Epi Pen Auto-Injector
AP 317 Appendix C Using your Twinject Auto Injector
AP 317 Appendix D The Basics of Asthma Allergies and Anaphylaxis
Form 317-1 Designation of Authorized School-School Authority Epinephrine Auto-Injector Purchaser Form
AP 318 Pediculosis (Lice)
AP 318 Appendix A FAQ asked Questions about Head Lice
AP 318 Appendix B Head Lice Steps for Effective Treatment
AP 320 Student Records
AP 321 Sharing Information on Students with Status Under Youth Criminal Justice Act
AP 322 Legal Custody of Children
AP 325 Reporting Child Abuse
Form 325-1 Report Regarding Suspected Abuse/Neglect
AP 330 Student Attendance
AP 340 Specialized Services for Students and Children
AP 350 Student Rights and Responsibilities
AP 350 Appendix A Student Code of Conduct
AP 351 Student Conduct on School Buses
AP 352 Interrogation and Searches
AP 353 Alcohol, Restricted and Illicit Drugs Use
AP 354 Possession of Weapons or Potentially Dangerous Items in School
AP 355 Student Discipline
AP 357 Vandalism
Form 357-1 Property Damage Report
AP 360 Student Assessment Evaluation and Reporting
AP 360 Appendix A Standardized Tests
AP 362 Specialized Assessment
AP 365 Course Challenge
Form 365-1 Student-Initiated Course Challenge Assessment
AP 370 Student Awards and Scholarships
AP 371 School Student Achievement Awards
AP 375 Graduation Exercises
AP 380 Students’ Council
AP 385 Students Assisting Students Program
AP 390 Student Appeals
AP 391 Student Appeals of School Awarded Marks

400 Personnel and Employee Relations

AP 400 Staff Employment
AP 400 Appendix A Criminal Record Check and Child Intervention Record Checks
AP 401 Staff Supervisory Relationships
AP 402 Personnel Records
AP 403 Duty to Report
Form 403-1 FMPSD Whistleblower: Disclosure of Wrongdoing For
Form 403-2 PIDA Disclosure of Wrongdoing Form
AP 404 Conflict of Interest
AP 405 Working Alone
AP 406 Certificate of Good Health
AP 407 Employee and Family Assistance Program
AP 408 Annual Leaves of Absence
Form 408-1 Leave of Absence Agreement
AP 409 Employee Consulting Activities
AP 410 Staff Participation in Political Activities
AP 411 Modified Work Program
Form 411-1 Modified Work Program Form
AP 412 District Office Out of Scope Management Vacation, Statutory and Leaves
AP 415 Employee Recognition of Service
AP 416 Recognition and Retirement of Staff Members
AP 419 Employee Resignations
AP 420 Role of the Teacher
AP 422 Teacher Growth Supervision and Evaluation
Form 422-1 Teacher Evaluation Report – Permanent Certification
Form 422-2 Teacher Evaluation Report – Interim Certification
AP 423 Professional Staff Development Opportunities
AP 424 Student Teaching
AP 426 Reduction in Professional Staff Work Force
AP 429 Relocation Advance
AP 430 Role of the Principal
AP 431 Role of the Vice Principal
AP 432 Evaluation of School Administrative Staff
AP 434 Term Appointment for School Administrators
AP 439 Relocation Expenses of New Division Administrators
AP 440 Support Staff
AP 441 Quality Practice Standard for Support Staff
AP 442 Evaluation of Support Staff
AP 443 Support Staff Professional Development
AP 444 Local Authorities Pension Plan
AP 445 CUPE Code of Conduct
AP 446 CUPE Discipline
AP 447 Support Staff Extra Duty
AP 448 Fitness for Duty Guidelines
Form 448-1 Fitness for Work
AP 449 Hazard Mitigation - Employees, Volunteers and Others
AP 449 Appendix A Hazard Mitigation - Employees, Volunteers and Others
AP 449 Appendix B COVID-19 Rapid Test Attestation 
AP 450 Administrative Organization Plan
AP 450 Appendix A Organization Charts
AP 450 Appendix AA Organization Chart – Division
AP 450 Appendix AB Organization Chart – Human Resources Department
AP 450 Appendix AC Organization Chart – Director of Education
AP 450 Appendix AD Organization Chart – Business and Finance Department
AP 450 Appendix AE Organization Chart – Superintendent's Office
AP 450 Appendix AF Organization Chart – Education
AP 450 Appendix B Competencies for District Office Administrators
AP 452 Role of the Assistant Superintendent, Education
AP 453 Role of the Associate Superintendent, Business and Finance
AP 454 Role of the Director of Education
AP 455 Role Of The Director of Administration and Human Resources
AP 460 Teachers on Call
AP 461 Substitute Personnel for School Based Support Staff
AP 462 Teacher Assistant Supervisor
AP 470 Position Descriptions
AP 480 Worker Contract Status Determination
AP 490 Volunteers
Form 490-1 Volunteer Registration Form
AP 491 Volunteers Coaches and Supervisors
AP 491 Appendix A Respect in Sport – Coach/Activity Leader Program

500 Business Administration

AP 500 Fiscal Management
AP 501 Annual District Budget
AP 502 Annual School Budgets
AP 503 Reserve Funds
AP 504 Cash Management and Investments
AP 505 Student Fees
AP 505 Appendix A Application For Discounted School Fees
AP 507 Protection of Valuables in Schools
AP 509 Enterprise Risk Management
AP 510 Financial Accountability and Audits
AP 511 School Generated Funds
AP 512 Cash Management
Form 512-1 Petty Cash Reconcilation
AP 513 Expense Reimbursements
AP 513 Appendix A Expense Reimbursement Rates
Form 513-1 Lost Receipt Form
AP 514 Authorized Signature and Cheque Writing Services
AP 515 Purchasing
AP 515 Appendix A Purchasing of Hazardous Materials
AP 516 Imprest Account and Division Charge Cards
Form 516-1 Cheque Request
AP 517 Materials Resource Management
AP 518 School Properties Disposal Procedure
AP 519 Surplus Land and Buildings
AP 520 Fundraising
AP 520 Appendix A AGLC CGP Handbook Section 5.8: Education - Use of Proceeds
AP 521 Student Fundraising Activities
AP 525 Partnerships
AP 525 Appendix A Ethical Guidelines for Business- Education Partnerships
AP 526 Donations
AP 530 Insurance Management
AP 531 Student Insurance Program
AP 540 Facilities Planning
AP 540 Appendix A Selection of Architect
AP 541 Naming Opportunities Honourary and Commemorative
AP 542 Facilities Construction
AP 543 Access to Buildings
AP 544 Building and Grounds Maintenance
AP 545 Hazardous Chemicals Management
AP 546 Environmental Practices
AP 548 Purchase/Connection of Equipment
AP 549 Personal Use of District Equipment and Materials
AP 550 Community Use of School Facilities
AP 551 Playground Equipment
AP 560 Student Transportation Services
AP 560 Appendix A Transportation Fees
AP 562 Student Field Trip Bus Transportation
AP 565 Student Transportation in Private Vehicles
AP 570 Fleet Management
AP 580 Use of District Owned Vehicles
Form 580-1 Motor Vehicle Damage Accident Report