Administrative Procedure 502

Annual School Budgets


The Division’s budget allocation to schools establishes and maintains principles of equity in material and human resources based on the number of students being served, and their diverse learning needs. Additionally, retained school generated funds are part of the annual school budget.


  1. The Principal shall develop budgeting procedures which ensure consultation and discussion with staff and the School Council.
  2. The Principal shall prepare an annual school budget, including school generated funds plan, and enrollment forecasts.
  3. When allocating the resources within the school budget, the Principal is to consider factors such as:
    1. School education plan,
    2. Student needs,
    3. Community expectations and support,
    4. Staff strengths,
    5. Physical facilities,
    6. Past expenditures, and
    7. Provincial and Division goals.
  4. Principals are expected to operate within their budget allocations.
    1. A monthly review of financial results in comparison to budgeted figures is to be performed by the Principal.
    2. Principals are to review school budget results with the Associate Superintendent, Business and Finance in January and June. Variance explanations are to be documented for future reference.
  5. Surpluses and deficits will be carried forward. On occasions which result in a deficit position for the fiscal year, such deficits are to be eliminated in the following year.
  6. The Superintendent reserves the right to revise or modify the budget of a school.


September 21, 2016


February 19, 2020


Section 197, 53, 52, 222, 68, 137, 139, 140, 139 Education Act

Funding Manual for School Authorities

Guide to Education ECS to Grade 12

Policy and Requirements for School Board Planning and Reporting

School Authority Planning and Reporting Reference Guide

Corss References

AP 510 Financial Accountability and Audits

AP 511 School Generated Funds

AP 512 Cash Management

AP 515 Purchasing

AP 516 Imprest Account and Division Charge Cards

AP 520 Fundraising