Administrative Procedure 540

Facilities Planning


Sound planning for the upgrading and/or modernization of schools, or for additions to existing schools and/or the construction of new schools is essential. In order to enhance the planning process, stakeholders are invited to participate. Well designed facilities contribute to optimum learning environments for students.


  1. The Superintendent will ensure demographic data collection and will report on enrolment projections annually to the Board.
  2. The Associate Superintendent, Business and Finance will conduct audits of all Division facilities annually. This audit will include:
    1. Enrollment and capacity statistics for each school.
    2. Analysis of the structural, mechanical and electrical components of each school.
  3. In collaboration with principals, the Associate Superintendent, Business and Finance is responsible for the efficient use of facility space.
  4. The Associate Superintendent, Business and Finance will recommend new school buildings and building additions for the Division. Recommendations will be supported with the following data:
    1. The general area to be served and its estimated student population present and projected for three years.
    2. The type and number of facilities to be requested.
    3. Plans for school buildings.
    4. All school buildings will be constructed by contract or by a scheme of construction approved by the Minister of Education.
  5. The Board will collaborate with municipal authorities to ensure that adequate and appropriate land is made available for school purposes.
  6. The Superintendent will identify priorities for facility requirements and will bring forward a draft Capital Plan to the Board for its consideration.
  7. The Board will determine updates to its Three Year Capital Plan and Facilities Master Plan annually and submit necessary documentation to Alberta Education.
    The Board intends:
    1. To provide facilities that reflect the requirements of school programs subject to the constraints of:
      1. The Board's longer-term financial position; and
      2. Student population and location.
    2. To provide facilities that meet the current and future needs of student and are aesthetically attractive.
    3. To maintain or upgrade existing facilities to established program and/or safety standards.
    4. To ensure that custodial standards are developed and applied.
    5. To design facilities that will facilitate Joint Use.
  8. Following an Alberta Government announcement, a Planning Committee will be established by the Superintendent.
    1. Meetings will be called by the Superintendent at appropriate times during the planning process and as often as necessary.
  9. The Board will consult with municipal authorities during the planning process for any modernization or new construction.


September 21, 2016


August 23, 2021


Section 52, 53, 68, 143, 197, 204, 222, 225 Education Act

Funding Manual for School Authorities

Policy and Requirements for School Board Planning and Reporting

School Authorities Planning and Reporting Reference Guide

Cross References:

AP 160 Appendix A Occupational Health and Safety Compliance

AP 310 Student Supervision

AP 540 Appendix Selection of Architect

AP 542 Facilities Construction

AP 550 Community Use of School Facilities